Have you ever wished you knew how many people are opening your e-mail’s, or one better… see exactly who clicked on your links?

I used Vision6 recently to send out a price adjustment on a property, and then called every person who clicked to see ‘more information’ on the property. The response was great! Everyone knew what property I was talking about and thanked me for the call. I was touching base with people who actually cared.

I then decided to explore it a little further and consider other ways I could implement this system. Some of the uses I have already adapted include the following;

1. Send every new registered buyer a link to ‘the buying process’ with a link down the side to ‘tips on how to prepare your home for sale’ – as this will provide an early tip as to who’s selling.
2. Send all my database a quarterly report and again add the ‘tips on how to prepare your home for sale’ link
   In the process of allowing users to sign up to my e-newsletter automatically using the forms feature.
3. Will offer my next vendor an improved e-brochure service which allows us to track who clicks on the ‘more info’ link. Then call anyone who did not attend the open for inspection to understand why not or possible encourage them to attend the next one or discuss similar properties coming onto the market.

If you use Vision6 or similar systems what do you use them for?

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The new site looks very impressive.

One of the major things I got out of the presentation was how the ‘Local Voices’ section will be adapted into the site and ways that I could possibly use it to help promote me as a local area expert more effectively.

The ‘Local Voices’ site is something launched by realestate.com.au to allow anyone registered to write and respond to reviews on streets and suburbs, which is then shown on the search pages of realestate.com.au.

They have also set the site up to be somewhat like a social networking site. It seems to me that this application which will be nested in the realestate.com.au search pages will quickly become popular with new buyers and potential sellers alike.

Once in the site when analysing suburbs the site displays the ‘top local experts’. This, from what I can see and was told is based on the amount of reviews and responses to a local suburb. My aim (and at this stage I have only registered my profile and explored the site) is to become the local expert within my target areas. I plan to do the following;

• Create a professional profile on the site with contact details.
• Create a professional suburb profile (some of you may already have these) and load it to the system.
• Create an rss feed for my local suburb and respond to any reviews by others in a constructive way.
• Add any person that appears to live within the suburb as a ‘friend’.

With time (and at this stage as its new it doesn’t appear it will be too difficult) I should become the top local expert for my target suburbs. This will hopefully generate leads as local sellers start to investigate their suburb prices and local agents, and are naturally attracted to what others have said about their suburb.

I’d love to hear if anyone has already started using ‘local voices’ and the way in which they are doing so.

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When connecting with Julie on LinkedIn, I happened to notice one of her recent presentations was available on SlideShare and thought I’d share some of Julie’s insights with GenYre = energy readers.

Whilst I appreciate that the SlideShare presentation isn’t anywhere near as effective as it would be with Julie presenting it, I believe that you can still gain a lot out of her presentation slides.

There are some great points that Julie shares about appearing different in your market place. She is also a big believer in using the internet more effectively to help build your profile and make the right first impression.

Julie has also included some very interesting stats about Social Media and a great insight into Dominant Buyer Motives,  plus lots more…

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In Part 2 of the book they discuss Fast Decisions…

“Fast thinking won’t get you very far unless you’re able to quickly process your thoughts and make a decision. Nothing slows down an organization more than paralysis by analysis – the inability to make even the smallest decisions quickly.”

And when reading this paragraph, it made me think of the road blocks that so many of the Gen Y real estate agents are facing each day due to committee meetings & old-school methods being used by lots of agents and the frustration some young agents are experiencing.

Whilst I’m not taking anything away from the wealth of knowledge that the Baby Boomers & Gen X agents can share with the Gen Y agents ( I’m a Gen X agent myself), but the slow uptake of real estate technology & Social Media that exists within our industry means that in many offices Gen Y agents are sent out into the field to do time consuming, ineffective hit & miss ‘old school’ prospecting to build networks.

Gen Y are the greatest networking generation ever.

As a kid growing up my friends either lived in my neighbourhood or were classmates,etc from school. Whereas, Gen Y have hundreds of friends online from all over the place. As I said before, they are the greatest networking generation ever and yet some agencies won’t even let Gen Y agents use a computer.

C’mon!! We are talking about a generation who were literally born with an email address and a mouse in their hand.

If only you could see what I’ve seen some Gen Y agents doing you would be blown away…

The leverage that some Gen Y agents are applying to real estate sales has to be seen to be believed.

They use the internet & Social Media to do a task once and then leverage marketing strategies around that task or use other marketing tools (eg. Personal Profile Video, Blogging, Facebook Fan Pages, etc).

It’s time that Baby Boomer & Gen X agents sat up and took notice of what can be done.

This year Gen Y will out-number Baby Boomers for the first time in history and for the older, more experienced agents, there will need to be a significant shift in thinking & marketing strategies to ensure that they remain relevant within their marketplace and find ways that they can deliver a more streamlined approach to help retain high performing Gen Y agents and at the same time make sure they appeal to the ever growing Gen Y customers.

When you think about it, this is the first time in history where parents have had to ask their kids how to do things. Like, how do I program my new phone, how do I do certain things on the computer, etc, etc, etc? And, this same situation is now happening within real estate agencies & other businesses throughout the world.

Bosses are recruiting to fill in the gaps for their weaknesses in technology, but in the main they aren’t seeking the knowledge required to ensure that they have a better than basic understanding of how online real estate marketing really should work.

This means that operating systems within the agency are developed around old methods which normally make things less efficient and leads to frustration from employees and customers.

I understand, for a lot of agents, learning about computers is one of the last skills sets they are interested in learning.

I’m not suggesting agents need to turn into computer geeks, but they need to get a basic understanding of why web 2.0 is important and the psychology of the internet and embrace internet marketing strategies so they can use them to leverage their time & resources more effectively.

Plus, at the same time, find ways that they can use technology to deliver a better end user experience so that customers will want to deal with that agency and/or recommend them to their friends.

It’s not enough to have your listings uploaded to the major portals, having a company website and database software. you need to understand why customers aren’t doing business with you & what you can do to build more trust over the internet and use strategies that help to convert website visitors into clients on an ongoing basis, 24/7.

I feel disappointed when I hear about good young agents leaving our industry or going out on their own simply out of frustration and a lack of vision from their leader.

I know of a number of agents who have left companies simply because they felt held back due to lack of vision from their boss and have ended up opening up an agency down the road as competitors. Which is something that is becoming easier & easier for agents to do, especially with the emergence of virtual agencies & the current National Agency Licensing regulations.If an agency wants to move forward and retain their Top Performing Gen Y agents, they really should sit down and spend time listening to some of the ideas of the Gen Y agents rather than sticking in the comfort zone of “this is how I did it when I started out in real estate so that’s the way Gen Y agents should do it too.” (Wrong)

If agents continue doing the old things they will simply frustrate the good new recruits out of the industry and end up employing a team of people who lack innovation, inspiration and will find themselves heading down the wrong track where there is only a dead end.

Gen Y’s love being part of a fast thinking business that embraces change.

Step out of your comfort zone and don’t hold your Gen Y’s back and stop killing off their enthusiasm by using those boring ‘old school’ strategies that all your competitors have all gone back to doing simply because that’s all they know.

Look for new and exciting ways. Innovate, Inspire & Embrace Change Faster.

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Providing a superior service that goes beyond our competitors will see our existing clients return and will often lead to them recommending our service to others.

But, how are we to know what specific areas of our service need to be improved?

Well, in order to improve our processes, we need to analyse how they are currently received by our market. This data will enable us to pin-point where to focus the most attention immediately and improve strategies and create a system to ensure our service is delivered easily, effectively and in a timely fashion.

What do they expect, want and what would exceed their expectations?

In order to be a successful agent we should track customers’ perceptions of our performance to discover our strengths, weakness and ensure that we are delivering beyond their expectations.

There are many ways to do this, including making it easy for customers to make a complaint or suggestion, or even conducting a mystery shopping exercise. The main method I suggest for tracking performance is via the use of a Customer Service Survey.

When compiling a survey for your customers, remember to keep it short, relevant and easy to understand. More information about creating an effective survey can be found at All Business. Plus, here’s a great survey that I came across the other day ~ City of Ryde’s ‘Customer Service Survey’ .

Innovation and Implementation

Customer service surveys can provide some amazing insights into what you are doing right & what areas need to be improved upon. After receiving feedback on the quality of your work, strategies should be developed to overcome any limitations.

For instance, one of the customer surveys I did revealed that one of my customers felt that I had an impersonal approach to customers & yet prior to doing the survey I had no idea that some of my customers had felt this way about me at all. It was a bitter pill to swallow at the time, but now I’m a better agent for it.

I’m currently in the process of  implementing a system for customer relationship management so I can design a better daily approach to my workflow and communicate more effectively with my customers. I currently use Box & Dice’s BOOM, a Customer Relationship Management System. I now input every person I come into contact with into this system, and document any communication that is made. This allows me to refer to my past notes on a client and remember our last few conversations.

Another issue was my constant follow up. I discovered this was due to a lack of valuable information being provided, resulting in a negative relationship. My solution to this is a Quarterly Report, which includes facts about what’s happening within their suburb such as statistics, sold homes and more.

If you’d like a copy of this Quarterly Report please feel welcome to email me at chris.shepherd@rwfm.com.au and I’ll send you out the latest version.

Within the CRM, I have also set up specific campaign trails such as Hot, Warm or Cold seller trails so that the BOOM system reminds me of what communication I need to make, at the appropriate time.

While I encountered these two problems, there are many others and it is important to develop a solution specific to the weakness.

What to do?

Given the financial and time costs involved in getting new clients, it is important to fix our current systems and maintain a healthy relationship with our existing clients. By so doing, it is only a matter of time before lots of extra business is generated via ongoing referrasl.

Using client surveys, complaint/comment systems or even mystery shoppers can establish weak points within an agent’s current systems, which can then be enhanced for a much better customer experience. Plus, you’ll get a much better appreciation of what your clients needs & expectations really are, so you can deliver what they want and more.

Once these issues are highlighted then they simply shouldn’t be ignored by brushing them under the carpet. Find a solution and then take the necessary actions required to ensure that your customer service is implemented on an ongoing basis, you’ll very quickly generate lots of ‘raving fans’ and a fantastic reputation within your service area.

I’d be interested to hear if other agents have used Customer Service Surveys and what sort of response they’ve had? Or maybe what’s been the most enlightening question they’ve asked in their survey?

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The response to date has been very interesting & has provided a great insight into what’s happening out there in the current marketplace.

Yesterday, I had a radio interview about this issue with Kevin Turner from REUncut about some of the feedback that I have received from real estate agents thus far, here’s the interview…

Click here to listen to the interview – Future Of Agents Commission – 2010

To have your say about this important issue affecting our real estate industry, make sure you share your view by clicking the link below & completing this quick survey (easily completed in under 90 seconds).

Please Click Here to access the Future Of Agents Commission 2010 Survey

Note: The survey will close on February 19th 2010 and results will be compiled & posted out shortly afterwards.

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Just like a restaurant could use the iPad for taking orders or displaying their menu, real estate agents can use the iPad to demonstrate how professionally they can present a potential sellers home, show comparable sales and create a marketing campaign digitally.

The pricing of the iPad means that Apple have provided an affordable way that an agent can make their company appear more high tech.

Here’s 8 Ways That Real Estate Agents could use the iPad…

• Use it for digital listing presentations

• Show property photos and videos in high definition

• Visit websites for doing CMA’s and show other related sites

• Create a Demo Individual Property Website for a client right before their eyes

• Instant database entry at open homes

• Portable client management

• Show details of current listings to buyers on the run

• Checking email enquiries & setting appointments

Today’s launch of the iPad also provides an insight into where Print Media is heading. The iPad is going to make it a whole lot easier for people to get their news digitally, which will have an effect on major newspaper distribution numbers.

Local Press may not feel the same affect for a while, but it certainly could have an impact in the long term.

My hope is that the introduction of digital readers like the Apple iPad and Amazon’s Kindle may help to bring the real estate print media prices down to a more affordable level for agents and sellers.

Whilst I see some great uses for the iPad for real estate agents, there are some developers who feel that Apple could have gone a lot further with their development, eg here’s 8 Things That Suck About The iPad.

I’m sure Apple will include a number of these extra features to the iPad very quickly, just like they did with the iPhone.

But for now it looks like they have made something that is very appealing to the majority of people & have priced it affordably enough that the iPad should end up becoming just as popular as the iPod and the iPhone.

While agents will have to wait to get their hands onto an iPad, over the next few weeks there is a perfect opportunity to prepare a digital listing presentation in time for its delivery.

I’ve shared 8 uses for agents, if you can think of any others I’d appreciate any other thoughts or ideas.

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This year I’ll be adopting a new approach. I’m taking advantage of an online system to help follow up on leads and to keep in touch with clients.

Last year I saw myself making lots of phone calls to keep in touch and thought this year I would mix phone, text and email to help keep me in touch with my clients (both existing and new)

I’m looking forward to a great year and wish that all the young agents have a fantastic and rewarding 2010 as well. Lets make the most of it.

If you want to become a Top Performer in Real Estate then it’s important to look at effective ways that you can maintain ongoing & engaging communications with potential clients.

Earlier today, I was watching this interview with Matthew Ferrara from the NAR Conference, where he raises some interesting points about keeping in touch & following up on leads.

I agree with Matthew that agents seem to be generating a lot of leads but don’t seem to establish the effective follow-up systems that help to maintain the ongoing contact points required to convert potential clients into business revenue.

Both the marketplace & technology have had a major impact on this lack of follow-up.  People have become time poor, less patient & there are many agents who have an expectation that they only want to deal with people who want to buy or sell today (right now). Unfortunately, agents who only focus on getting a result today will miss out on lots of business tomorrow.

If you go around looking at prospects with dollar signs in your eyes you will actually repel more business than you will win. You are better off engaging with your customers by focussing on ways that you can help them first & then the money will come as a benefit out of the service you’ve provided.

Developing A Future Focus

As we are just about to move into a new decade, response times & following up on leads are going to become more & more important skills to develop if you want to become one of the top performers.

Also, as technology keeps developing in 2010, finding ways that you can work with your pipeline sellers in a way that keeps them engaged & well informed will become the foundation for an agent’s ongoing real estate success.

As an example, I was just discussing this very topic with my friend Kevin Turner from REUncut & he told me that he had just been interviewing real estate agent, James Tostevin.  James is one of the top producers within the Australian real estate industry & is one of the greatest exponents of following up prospects.

James was running late for the interview because he just listed a property that he had been working on for 5 years.

James said that when he went in to sign up the listing the sellers had no doubt about who they were going to sign with, all that needed to be confirmed at the listing appointment was the marketing budget & strategy.

If you follow up with clients effectively & don’t give up on them you’ll find that getting good quality listings will come as your reward for persistence.

From Personal Experience

James Tostevin’s comment about following up on a client for 5 years reminded me of a personal real estate experience that I had.

I had a client who was looking at upgrading in our area but was looking for something in particular.  So whenever something came up along the lines of what they were looking for they were the first people I contacted.

Finally, after years of looking, a property came onto the market that was perfect for them. I called my clients & they bought it straight away. The seller was over the moon & the buyers were really happy too.

They now had to sell their house, so that same day they listed their house with me.

During, the process of signing up the listing I mentioned that I had an appointment with some buyers the next morning who might be interested in their home & if it would be OK to bring them through (this was prior to needing to have contracts prepared beforehand).

The owner then said to me, Greg that could mean that you’ll make 2 sales in less than 24 hours, that’s a lot of money you’ve just made out of me & asked me if I could do something about negotiating our selling fee?

I said, “Hang on I think you might be forgetting something. I’ve worked for nearly 3 years trying to find the right home so I can help you & your family move. I’ve made it my priority to contact you anytime a new property came up, if anything maybe we should be putting the fee up.” We all had a laugh & the selling fee stood as it was.

Moral: Be patient, keep in touch & you will get the rewards.

I knew they would move if I could just find them the right home. By keeping in touch you’ll not only get more listings, but your selling fee will rarely become an issue. Plus, you’ll often find that you’ll be the only agent the clients will want to deal with.

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Real estate is possibly the industry which most relies on referral and repeat business to ensure continued success.

How do we make sure that the clients and customers we deal with today will come back to us in the years ahead? The answer is relationship banking.

Think of the relationship that you have with a client as a bank account. To keep that client happy you need to ensure that there are always funds available in that account.

To do this, deposits must be made. Things like returning phone calls promptly, providing detailed feedback and going that extra mile for your client are all forms of deposits.

Once the account is in credit, you have built a rapport with the client and they should now trust you with the sale or management of their property. If necessary, you can now look to make withdrawals from the account. If you need to adjust the price, arrange an inspection after hours or if we make a mistake and leave the living room light on after an open house inspection, we possibly have enough credit to cover this.

While dealing with their vendor, an agent provided a comprehensive weekly report outlining how many inspections had taken place, what prospects there had been for the property so far, and what kind of prices these people were gravitating towards.

The agent also made regular contact with the vendors to make sure they were satisfied with the job he was doing. After their property had been on the market for six weeks without having any offers that met the vendors’ desired target, the agent met with them and discussed reducing the price in accordance with what the public thought the property was worth.

The vendors agreed immediately, not only because of the evidence that was presented to them, but because the relationship bank account was in credit due to the deposits the agent had made throughout the marketing program.

The relationship account can never go into overdraft! To guarantee a strong affiliation with the client, the account must always remain in credit. It is easy enough to ensure this by making positive deposits and limiting the need to make withdrawals.

Should an account go into debit, the agent runs the risk of performing to a lesser standard than expected of them, or losing the business all together. Not only does this mean a loss of income, but it also leaves the agent vulnerable to criticism and bad references to the clients’ friends and family and therefore no referrals.

A past client of mine was relocating to Queensland from Wagga. Being an elderly lady with no family in town, she found it hard to obtain boxes to use for the move.

I had a relative in town who managed a retail store, so I arranged for a short period of time for the boxes to be kept. At the end of the week, I collected them and took them to the client who was absolutely astounded at the gesture.

Such a small thing which took me one phone call and half an hour of my time meant so much to her and added a huge deposit to the relationship bank account.

In return, a subsequent three listings were referred to our agency by her. It is that easy to be a master of relationship banking!

As with bank accounts, over time you will receive interest so long as you keep boosting the account with deposits. This interest is seen by way of repeat and referred business.

Relationship Banking Via Your Database

It is imperative to maintain an up-to-date database of all past clients and keep in regular contact with them.

There are a variety of ways to do this. Some agents will give clients and customers a bottle of wine or some other gift once a property sale has settled, but there are far too many that don’t follow up after this.

All agents should make contact with past clients at least every 12 months. And it should be something a little more personal than a mass mail-out announcing that you have ‘Just Sold 1 Smith Street – Looking for Similar Properties’.

It could be something simple like a Christmas card or a lotto ticket or gift voucher on the anniversary of their purchase. By doing this, not only are you keeping the account in credit, but when it comes time for them to sell or buy, your name will be the first they think of.

The worst feeling as a real estate agent is to open up the real estate section of the local paper only to find that a property you sold 12 months ago is back on the market but with a different agent.

Why didn’t the vendors come to you? Was the service you provided them less than satisfactory?

The truth is that you probably did a great job as their agent at the time, but have lacked the follow up needed to get the repeat business. The competitor agent probably got lucky and just happened to cold call the vendor while they were contemplating selling.

You cannot rest on your laurels and wait for business to walk through your door just because you think you did a good job last time.

Every highly successful agent is also a great communicator and relationship banker. They understand the importance of maintaining a positive balance in the relationship bank account and that to be proactive is the key to repeat business and maintaining the relationship bank balance.

Not only will maintaining the accounts go some way towards getting repeat business, but it will also lead to referrals from these past clients.

Almost everybody has a friend or relative who currently have, or are considering putting, their house on the market. So if you have sold 30 properties in the last year, you have 30 past clients who know at least one other person each considering selling.

If you have maintained the relationship bank accounts with these past clients, they are going to tell their friends and relatives what a great agent you are and you will most probably get a call from them and the chance to list 30 properties without knocking on a single door!

On the flip side, if you have not maintained the account, your balance will be whittled away with bank fees and charges, and your past clients will not even think to tell their friends and relatives about you because you have simply done the job you were paid for and nothing more. They see you as an ordinary agent, not an extraordinary agent.

Your past clients and customers aren’t the only source of referrals. Everyone you have regular contact with is a potential client, as well as a potential referrer.

Therefore, we also need to make sure we are maintaining a positive relationship banking account with these people. They could be your hairdresser, community leaders, your children’s school teachers or restaurant owners. The possibilities are endless, but only if you keep the account balances in credit by making regular deposits.

Any referrals that you receive should be appreciated, and as such you should demonstrate your appreciation. There are strict penalties under the Property, Stock & Business Agents Act (2002) for inducing clients and customers through a third party, however a bunch of flowers or a nice bottle of wine to someone who refers you business is not classed as a commercial inducement arrangement.

By rewarding the referrer, you are making yet another deposit into that relationship account!

Relationships really are the new currency of the real estate industry. Relationship banking is creating growth and profit through caring and connection and is long lasting with endless possibilities to produce results. It is a skill that the majority of agents do not fully use to their advantage, but for those who do, it creates real wealth through long lasting associations.

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